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General office management for scholars. Assists Sr. Center
Coordinator, and Center on Children and Families (CCF) with event
coordination, communications, and administrative assistance related to CCF
and the Budgeting for National Priorities Project (BNP). Provide light
research assistance as needed.
EDUCATION/EXPERIENCE REQUIREMENTS
Bachelor’s degree required. Minimum one year of administrative
and/or organizational experience required. A background in a research,
policy, or academic setting is strongly preferred.
KNOWLEDGE REQUIREMENTS
Microsoft Office experience required (Word, Access, Power Point,
Excel). Excellent Internet searching skills; organizational skills to manage
office independently; ability to work with a team; initiative, discretion,
poise, and mature judgment is required. Multi-tasking skills are essential.
Strong oral and written communication skills with the ability to interact
with all levels of internal and external management is required.
PRINCIPAL DUTIES AND RESPONSIBILITIES
50% CCF/BNP Scholar Support
§ Answer telephone and
assist with scheduling and calendars
§ Provide information
and materials in preparation for meetings.
§ Make travel
arrangements; assemble travel packets, and process reimbursements.
§ Maintain detailed
records of scholar’s activities, including publications, meetings, media
contacts, boards, bios and CVs.
§ Compose and edit
letters, memoranda, papers, and other documents.
§ Assist in preparation
for speeches and meetings by assembling slides and materials.
§ Assist with gathering
information for foundation and reports, as needed.
§ Check and sort mail.
5% Research Assistance
§ Locate research
materials in the library and on the internet.
§ Obtain documents and
data from various government and private agencies.
§ Format papers, tables,
and footnotes to conform to style.
§ Create visual aids
from data for funders, public speeches and publications.
§ Update and check
existing data and footnotes.
5% General Office Duties
§ Order and maintain
office supplies.
§ Photocopy, fax, and
mail documents.
§ Trouble-shoot to
resolve any technical or other problems that may arise.
20% Event and Meeting Assistance
§ Assist with event
organization, including drafting agendas and invitations.
§ Serve as liaison to
relevant internal and external organizations such as co-sponsors and
hotel/catering vendors.
§ Handle logistics and
administrative arrangements including copying, event set-up, etc.
§ Complete
post-conference responsibilities.
§ Assist with other
event planning activities related to the CCF schedule as needed.
20% Communications Assistance
§ Assist with layout,
formatting, proofreading papers, briefs, and other written materials.
§ Draft text for
website, newsletters, social media, and other digital outreach.
§ Format papers, tables,
and footnotes to conform to style.
Click here to
apply.
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