Administrative Specialist with the US Court of Appeals for the Federal Circuit

Administrative Specialist with the US Court of Appeals for the Federal Circuit

Apply through Careers4Terps ID #166707

This position is located in the Clerk’s Office (CO) of the U.S. Court of Appeals for the Federal Circuit. The incumbent is responsible for providing a wide variety of administrative, operational, and specialized assistance to help maintain the smooth and efficient operation of the department. The position reports directly to the Administrative Supervisor.

Responsibilities of the Administrative Specialist include, but are not limited to:

• Perform reception duties by greeting visitors/clients in person. Answer and route incoming calls and assist the public in the use of computerized databases. Provide information to the public, bar, and the court. 
• Receive and review incoming documents to determine conformity with appropriate rules, practices, and/or court requirements. Route documents to proper offices and/or staff after acceptance.
• Sort, classify, and file case records. Maintain the integrity of the filing system by monitoring proper access to records and maintaining timely and accurate filing of documents. Retrieve files and make copies of records for court personnel, attorneys, and others. 
• Certify court documents and create and process new case files. Assign case numbers, open cases in the case management system, and docket initial case opening events. Maintain, update, and track paper and electronic files. Scan and upload paper filings into the electronic case management system (CM/ECF).
• Receive, screen, and process attorney admission materials. Perform CM/ECF account registration and maintenance for attorneys and public filers. Prepare case related documents such as forms, letters, notices, and other correspondence using the appropriate templates.
• Prepare, ship, and retrieve records from the Federal Records Center. Sort and process the mail and receive and stamp incoming documents. Process email received from electronic filers. 
• Inform customers of required fees, receive payments, and issue receipts. Secure funds in cash register, balance cash drawer, and process credit card payments for filed documents.
• Assist with the compilation of briefs according to the court calendar and prepare and deliver briefs to the appropriate chambers. Perform shelving and re-shelving duties.
• Perform other related duties as assigned.