Program Assistant Job for Recent Grad with USAID Center for Education
Position description
ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.
ZemiTek, LLC is recruiting for multiple Program Assistants who will be embedded within USAID's Center for Education, Bureau for Development, Democracy and Innovation. The Program Assistants will provide critical administrative, programmatic, and operational support to ensure the functioning of the Center, which supports education development initiatives around the world, through the Education Support Initiative 2 (ESI 2) institutional support contract.
ABOUT THE POSITION
USAID’s Bureau for Development, Democracy and Innovation integrates technical expertise with values-driven, cross-cutting priorities, and modern approaches to the way USAID performs its work. It provides client-centered technical services to USAID’s Missions worldwide, supports programming to innovate, learn, and address emerging issues, and provides technical leadership within the Agency and externally to enhance development impact.
The Bureau’s Center for Education (DDI/EDU) leverages its expertise, partnerships, and global perspective to guide and influence the education sector, advancing U.S. Government development priorities.
The Program Assistants will work closely with the Center’s Senior Management Group to support an array of activities that ensure the Center is responsive to its mission of supporting colleagues working abroad and advancing the state of the art in the education sector. Assistants will largely provide support in one of the core Center areas (Policy and Technical Leadership, Country Support, Evidence and Learning, and Program and Cadre Development) but will also cross-train to support one another and other Center areas.
Responsibilities
Program and Administrative Support
- Provide administrative, basic accounting, and workflow management support
- Provide scheduling and coordination support
- Ensure external and internal meetings and conference calls run smoothly and effectively by managing invites and conference call details, organizing meeting logistics, preparing meeting materials, preparing minutes and actions, coordinating follow-up, and booking facilities
- Assist in the preparation of meeting materials, including data collection, preparation and assembly of materials
- Track next steps on meeting outcomes and communications
- Coordinate staff travel arrangements, including flights, accommodation, USAID’s travel systems and country clearances, visa application, and ground transportation
- Maintain updated lists of points of contact and activities
Knowledge Management and Communication
- Maintain electronic files (shared network and/or Google drive) to make sure they are comprehensive and accessible for colleagues
- Develop trackers and tables for planning and monitoring upcoming tasks and responsibilities, milestones for project design, implementation, and evaluation
- Prepare visual communication materials for regular and ad hoc reporting and presentations
- Collaborate with colleagues to conceptualize and produce online and print-based communications materials to inform stakeholders of USAID’s efforts and accomplishments
- Track all documents through stages of development
- Assist with event planning, including annual conferences, trainings, and visiting delegations
Technical Support, Portfolio Management, and Reporting
- Work with implementing partners, researchers, and others to develop content for promotional materials (fact sheets, program summaries, presentations, and speeches) for internal and external events
- Contribute content to USAID Education social media presence and to USAID blogs
- Prepare Center and Bureau leadership for events and speaking engagements by developing talking points, speeches, presentations, briefers, and scene setters
- Prepare content for demand-based professional development opportunities to USAID staff through in-person training courses, webinars, and online short courses
- Work with team members on compiling, reviewing, and tracking Operational Plan (OP) and Performance Plan and Report (PPR) data
- Conduct research and contribute to technical documents as part of Mission technical assistance, reports, and briefings
- Provide project management support, such as budget and activity tracking, records management, and other tasks as needed
Qualifications
- Bachelor’s degree and 1-year relevant experience required
- Ability to obtain and maintain a SECRET level security clearance required
- Experience providing high-quality support to fast moving and hard-working teams
- Exceptional organizational, analytical, and troubleshooting skills; detail-oriented; ability to multitask and prioritize tasks; and able to learn quickly
- Excellent interpersonal and communication skills
- Exceptional writing, editing, and research skills
- Ability to work independently, resourcefully, and on own initiative, with flexibility to changing priorities and an eagerness to learn by doing
- Interest in international development and education - and commitment to USAID’s mission and improving educational outcomes
- Strong proficiency in Google Workspace and Microsoft Office
- Ability to obtain and maintain a Secret level Security Clearance required
If you are hired for a ZemiTek corporate, project or consultant position, we will require proof that you have received the COVID-19 vaccine and are fully vaccinated, unless you qualify for a reasonable accommodation due to a valid religious or medical reason preventing you from being vaccinated
Read more and apply on the ZemiTek career page: https://careers-zemitek.
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