Recent Grad? Program Assistant Position for USAID Global Health Bureau Contract with Kaizen in Arlington
The Kaizen Company is recruiting for a contract delivering Professional and Organizational Development services to USAID’s Global Health Bureau. USAID’s Bureau for Global Health provides worldwide leadership and technical expertise in areas including child survival, maternal health, nutrition, HIV/AIDS, infectious diseases, population and reproductive health services, health systems strengthening, health policy and environmental health. The contract will provide a variety of professional development activities for health sector staff world-wide that will focus on skills and competencies in health sector technical areas, management, leadership, personal and team effectiveness and staff performance management as well as organizational development activities, such as retreats and strategic meetings.
The Kaizen Company is seeking a Program Assistant to provide general administrative, clerical, and technical support as needed to assist other staff and ensure timely and quality provision of services and deliverables for the Global Health Professional and Organizational Development (GHPOD) Project. The candidate will assist in all pre-event preparation, on-site support during the events and follow-up activities.
§ Provide administrative and logistical support to project activities, organizational development facilitation, and large-scale multi-sectoral events.
§ Provide administrative and logistical support for all professional development training courses. Program assistants are the sole support staff member responsible for professional development courses.
§ Draft, edit, and format course materials, course descriptions, documents, and reports.
§ Onboard independent consultants and manage the consultant invoicing process.
§ Arrange travel, hotels, visas and other necessary preparations for traveling team members.
§ Assist Business Manager in procuring goods and services. This includes tracking and reconciling expenditures with supportive documentation and writing justifications for the selection of vendors.
§ Provide technical support such as administering surveys, taking meeting minutes, assisting with planning and design of events, developing event registration platforms, and other support services.
§ Assist Training and Events Specialists with tasks as assigned.
§ Other duties as assigned.
The Program Assistant will have a Bachelor's Degree in international studies, health or a related subject with exceptional organizational skills and attention to detail. The ability to organize, manage, prioritize and follow through on multiple tasks in a fast-paced, deadline oriented environment is essential. Excellent written and verbal communication skills is required. A background in event management and international experience is preferred.